Privacy Notice for Job Applicants
Information on the Processing of Job Applicants' Personal Data
1. Data Controller
The controller of your personal data is Zakład Poligraficzny POL-MAK Sp. z o.o., with its registered office at: 62-081 Przeźmierowo ul. Słoneczna 6, hereinafter referred to as the "Controller".
Contact with the Controller is possible at the e-mail address: praca@pol-mak.com.pl.
Contact with the Data Protection Officer is possible at: iodo@pol-mak.com.pl
2. Purposes and legal bases of processing
Your personal data, provided in connection with applying for employment, in particular via CV, e-mail, recruitment forms, messengers, or during telephone conversations, will be processed:
a) in order to conduct the current recruitment process, to the extent of data required by labor law - based on Art. 6(1)(c) of the GDPR in connection with the relevant provisions of the Labor Code;
b) in order to take steps prior to entering into an employment contract, at the request of the data subject, to the extent applicable - based on Art. 6(1)(b) of the GDPR;
c) to the extent of additional data, the processing of which requires consent - based on Art. 6(1)(a) of the GDPR, provided that consent has been effectively given;
d) in order to establish, exercise or defend against possible claims related to the recruitment process - based on Art. 6(1)(f) of the GDPR, if processing is necessary for the purposes of the legitimate interests pursued by the Controller. In the case of expressing separate consent, data may also be processed for the purpose of participating in future recruitment processes - based on Art. 6(1)(a) of the GDPR.
3. Obligation to provide data
Providing data required by labor law provisions is necessary to conduct the recruitment process to the extent resulting from these provisions. Failure to provide data necessary to evaluate the candidacy may make participation in the recruitment impossible. Providing other data is voluntary, subject to the requirements resulting from relevant legal provisions. The Controller processes only data necessary to achieve the specified purposes.
4. Data retention period
Personal data will be stored for the period necessary to conduct the current recruitment process, and then for a period of 12 months, if their further storage is necessary to establish, exercise or defend against claims. In the case of employment, data necessary to fulfill the employer's obligations will be processed in accordance with labor law provisions and rules on the storage of employee documentation.
In the case of consent to participate in future recruitments, data will be stored for a period of 12 months from the date of granting consent or until its earlier withdrawal, unless the consent or relevant legal basis for processing ceases to apply earlier.
5. Data recipients
Recipients of data may be entities authorized to receive them on the basis of legal provisions, as well as entities providing services to the Controller necessary to conduct recruitment and business operations, in particular providers of recruitment systems, IT services and e-mail, to the extent resulting from concluded agreements and applicable regulations.
6. Rights of data subjects
You have the right to:
a) access your personal data and receive a copy of them;
b) rectify your data;
c) erase your data, in cases provided for by law;
d) restrict data processing;
e) data portability, in cases provided for by law;
f) withdraw consent at any time, if processing is based on it, without affecting the lawfulness of processing carried out before its withdrawal;
g) object to the processing of data based on Art. 6(1)(f) of the GDPR, for reasons related to your particular situation;
h) lodge a complaint with the President of the Personal Data Protection Office. The exercise of individual rights is subject to the conditions and limitations set out in the GDPR provisions.
7. Final information
Personal data is processed in order to carry out the recruitment process in accordance with applicable legal provisions. In the case of obtaining data from sources other than directly from the candidate, the Controller fulfills the information obligation in accordance with Art. 14 of the GDPR, if applicable.